Telecom Regulatory Authority Of India (Form Of Annual Statement Of Accounts And Records) Rules, 1999

Telecom Regulatory Authority of India Act, 1997

The Telecom Regulatory Authority Of India (Form Of Annual Statement Of Accounts And Records) Rules, 1999

Published vide G.S.R. 236(E), dated 31.3.1999, published in the Gazette of India, Extraordinary, Part II, Section 3(i), dated 31.3.1999.

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In exercise of the powers conferred by section 35 read with sub-section (1) of section 23 of the Telecom Regulatory Authority of India Act, 1997 (24 of 1997), the Central Government, in consultation with the Comptroller and Auditor General of India, hereby makes the following rules, namely:-

1. Short title and commencement .-(1) These rules may be called The Telecom Regulatory Authority of India (Form of Annual Statement of Accounts and Records) Rules, 1999.

(2) They shall come into force on the date of their publication in the Official Gazette.

2. Definitions .-(1) In these rules, unless the context otherwise requires,-

(a) "Act" means the Telecom Regulatory Authority of India Act, 1997 (24 of 1997);

(b) "Schedule" means a Schedule appended to the Form;

(d) "Form" means a form appended to these rules;

(e) All other words and expressions used in these rules but not defined, and defined in the Act shall have the same meanings respectively assigned to them in the Act.

3. Annual Statement of accounts and other relevant records .-At the end of a period of twelve months ending with 31st March of every year, the Authority shall prepare an Income and Expenditure Account and a Receipt and Payment Account for the period and a Balance Sheet as at the last day of that period in the Forms specified below:

(a) Receipt and Payment account in Form A.

(b) Income and Expenditure Account in Form B.

4. The Authority shall preserve the Balance Sheet, Income and Expenditure Account and Receipt and Payment Account prepared under rule 3 above for a minimum period of five years.

5. Authorised signatory .-The Receipt and Payment Account, Income and Expenditure Account and the Balance Sheet mentioned in rule 3 above shall be signed by the [Advisor/Principal Advisor (Financial Analysis) and Internal Finance Advisor], Secretary, Member and Chairperson.

FORM A

RECEIPTS AND PAYMENTS ACCOUNT

For the year ended.............

A/c Code	Receipts		Current year as on	Previous year as on	A/c Code		Payments		Current year as on	Previous year as on
1.	To Balance Brought down:				13		By Chairperson and Members:
1.1	To Bank				13.1		By Pay and Allowances
1.2	To Cash in hand				13.2		By Other benefits
2	To Fee, Charges and Fine				13.3		By Travelling expenses:
2.1	To Fees				13.3.1		By Overseas
2.2	To Charges				13.3.2		By Domestic
2.3	To Fines				14		By Officers:
2.4	To Others (specify)				14.1		By Pay and Allowances
3	To Grants:				14.2		By Retirement benefits
3.1	To Accounts with Government				14.3		By Other benefits
3.2	To Others (specify)				14.4		By Travelling expenses:
4	To Gifts				14.4.1		By Overseas
5	To Seminars and conferences				14.4.2		By Domestic
6	To Sale of Publications				15		By Staff:
7	To Income on investments and Deposits				15.1		By Pay and Allowances
7.1	To Income on investments				15.2		By Retirement benefits
7.2	To Income on Deposits				15.3		By Other benefits
8	To Loans:				15.4		By Travelling expenses:
8.1	To Government				15.4.1		By Overseas
8.2	To Others (specify)				15.4.2		By Domestic
9	To Sale of Assets				16		By Hire of Conveyance
10	To Sale of Investments				17		By Wages
11	To Recoveries from pay bills				18		By Overtime

11.1	To Loans and Advances Principal Amount				19		By Honorarium
11.2	To Interest on Loans and Advances				20		By Other office expenses
11.3	To Miscellaneous				21		By Expenditure on Research
51	To Others (specify)				22		By Consultation expenses
					23		By Seminars and conferences
					24		By Publications of TRAI
					25		By Rent and Taxes
					26		By Interest on Loans
					27		By Promotional Expenses
					28		By Membership fee
					29		By Subscription
					30		By Purchase of Fixed Assets (specify)
					31		By Investments and Deposits
					31.1		By Investments
					31.2		By Deposits
					32		By Security Deposits
					33		By Loans and Advances to :
					33.1		By Employees
					33.1.1		By Bearing Interest
					33.1.2		By Not bearing Interest
					33.2		By Suppliers/contractors
					34		By Repayment of loan
					35		By Others
							By Leave Salary and Pension
					35.1		Contribution
					35.2		By Audit Fee
					35.3		By Misc:
					36		By Balance carried down:
					36.1		By Bank
					36.2		By Cash in Hand
	Total						Total
Joint Secretary		Secretary				Member(s)		Chairperson
(Finance and Account)

FORM B

INCOME AND EXPENDITURE ACCOUNT

For the period from 1st April.......to 31st March...........

(In Rupees)

c Code	Expenditure	Schedule		Current year as on	Previous year as on	A/c Code		Income	Schedule		Current year as on	Previous year as on
13	To Chairperson and Members					2		By Fee, Charges and Fine	A
13.1	To pay and Allowances					2.1		By Fee
13.2	To other Benefits	C				2.2.		By Charges
13.3	To Travelling Expenses:					2.3		By fines
13.3.1	To overseas					2.4		By Others (specify)
13.3.2	To Domestic					3		By Grants	B
14	To Officers:					3.1		By Account with Government
14.1	To pay and Allowances					3.2		By Others. (specify)
14.2	To Retirement Benefits	D				4		By Gifts
14.3	To Other Benefits	C				5		By Seminars and Conferences
14.4	To Travelling Expenses:					6		By Sale of Publis
14.4.1	To Overseas					7		By Income on Investments and Deposits
14.4.2	To Domestic					7.1		By Income on Investments
15	To Staff:					7.2		By Income on Deposit
15.1	To Pay and Allowances					11.2		By Interest on Loan and Advances
15.2	To Retirement Benefits	D				12		By Miscellaneous Income
15.3	To Other Benefits	C				12.1		By Gain on Sales of Assets
15.4	To Travelling Expenses:							By Excess of Expenditure Over Income (Transferred to Capital and Account)
15.4.1.	To Overseas
15.4.2.	To Domestic
16	To Hire of Conveyance
17	To Wages
18	To Overtime
19	To Honorarium
20	To Other Office Expenses	E
21	To Expenditure on Research
22	To Consultation Expenses
23	To Seminars and Conferences
24	To Publications of TRAI
25	To Rent and Taxes
26	To Interest on Loans
27	To Promotional Expenses
28	To Membership fee	F
29	To Subscription	G
35	To Others
	To Leave Salary and Pension
35.1	Contribution
35.2	To Audit fee
	To Misc.
37	To Depreciation H
48	To Loss on Sale of Assets
49	To Bad Debts Written Off
50	To Provisions for Bad and Doubtful Debts
	To Excess of Income Over Expenditure (Transferred to Capital Fund Account)
	Total
Joint Secretary			Secretary				Member(S)			Chairperson

FORM C

Balance Sheet as on 31st March...........

(In Rupees)

A/c Code

Liabilities

Schedule

Current year as on

Previous years as on

A/c Code

Assets

Schedule

Current year as on

Previous year as on

Funds

Fixed Assets:

40.1

Capital Fund Add Excess of Income over Expenditure/Less Excess of Expenditure Over Income

43.1

Gross Block at Cost Less cumulative Depreciation

40.2

Other Funds (specify)

43.3

Net Block

Reserves

Capital Work-in-progress

Loans:

Investments & Deposits

8.1

Government

31.1

Investment

8.2

Others

31.2

Deposits

Current Liabilities and provisions

Loans and Advances

3.1

Account with Government

Sundry Debtors

Cash and Bank Balances

Other Current Assets

Total

Accounting Policies and T Notes to

The Schedules referred above from an integral part of Balance Sheet

Joint Secretary

Secretary

Member(s)

Chairperson

(Finance and Accounts)

SCHEDULE A

FEE, CHARGE AND FINES

A/c Code	Description	Current year As on	Previous year As on
2.1 2.1.1 2.1.2 2.1.3 2.1.4	Fee: Registration fee Adjudication fee Document access fee Others
	Total
2.2 2.2.1 2.2.2 2.2.3 2.2.4 2.2.5	Charges: Government MTNL VSNL Other PSUs Private operators
	Total
2.3 2.3.1 2.3.2 2.3.3 2.3.4 2.3.5	Fines Government MTNL VSNL Other PSUs Private operators
	Total
2.4	Other (specify)
	Grand Total

Note.-In Schedule A information may be furnished under suitable head of account depending upon the transactions.

SCHEDULE B

GRANTS

A/c Code	Description	Source	Opening Balance As on	Grants due during the year	Grants received during the year	Closing Balance As on
3.1	Government (Accounts with Governments) Total
3.2	Other Grants
3.2.1.
3.2.2.
	Total
	Grand Total

Note.-Also see Schedule S.

SCHEDULE C

OTHERS BENEFITS

(In Rupees)

			(In Rupees)
A/c Code	Description	Current year As on	Previous year As on
13.2	Chairperson and Members:
13.2.1	Leave Travel Concession
13.2.2.	Medical Benefits
13.2.3.	Other(specify)
	Total
14.3	Officers:
14.3.1	Bonus Ex-gratia
14.3.2	Leave Travel Concession
14.3.3.	Medical Benefits
14.3.4.	Welfare Expenses
15.3	Staff:
15.3.1.	Bonus Ex-gratia
15.3.2.	Leave Travel Concession
15.3.3.	Medical Benefits
15.3.4.	Welfare Expenses
	Total
	Grand Total

SCHEDULE D

RETIREMENT BENEFITS

A/c Code	Description	Current year As on	Previous year As on
14.2	Officers:
14.2.1.	Contribution to Provident Fund, etc.
14.2.2.	Pension
14.2.3.	Gratuity
14.2.4.	Other
	Total
15	Staff:
15.1	Contribution to Provident Fund, etc.
15.2	Pension
15.3	Gratuity
15.4	Other
	Total
	Grand Total

SCHEDULE E

OTHER OFFICE EXPENSES

			(In Rupees)
A/c Code	Description	Current year As on	Previous year As on
20.1	Repair and Maintenance:
20.1.1.	Buildings
20.1.2.	Officer Equipment
20.1.3.	Vehicles
20.1.4.	Others
20.2	Electricity and Water
20.3	Insurance and Bank Charges
20.4	Printing
20.5	Stationery
20.6	Postage, etc.
20.7	Telephones
20.8	Legal Fee and Expenses
20.9	Vehicle Petrol/Diesel
20.10	Miscellaneous
	Total

SCHEDULE F

MEMBERSHIP FEE

				(In Rupees)
A/c Code	Description	Purpose	Period	Amount
			Current year As on	Previous year As on
28.1	Total

SCHEDULE G

SUBSCRIPTION

				(In Rupees)
A/c Code	Description	Purpose	Period	Amount
			Current year As on	Previous year As on
29.1	Total

SCHEDULE H

FIXED ASSETS

A/c Code

Description

Grose Block

Depreciation

Net Block

Cost as on 1-4

Additions during the year

Deductions during the years

Cost as on 31-3

As on 1-4

For the year

Adjustments 31-3

As on 1-4 the year

As on during year

Additions

Deductions during the year

Cost as on 31-3

43.3.1

Land

43.3.2

Building

43.3.3

Office Equipment

43.3.4

Vehicles

43.3.5

Furniture and Fixtures

43.3.6

Electrical Appliances

43.3.7

Airconditioners

43.3.8

Computers

43.3.9

Books and Publications

43.3.10

Others, if any

Total

Previous Year

Depreciation to be charged with straight line method at the rates prescribed in the Companies Act, 1956

SCHEDULE I

FUNDS

					(In Rupees)
A/c Code	Description	Opening Balance as on	Additions during the year	Deductions during the year	Closing Balance as on
40.1	Capital Fund
40.2	Other Funds (specify)
	Total

SCHEDULE J

RESERVES

					(In Rupees)
A/c Code	Description	Opening Balance as on	Additions during the year	Deductions during the year	Closing Balance as on
41.1
41.2
	Total

SCHEDULE K

LOANS

A/c Code	Description	Opening Balance as on	Received during the year	Repayments during the year	Closing Balance
8.1	Government
8.2	Others (specify)
	Grand Total

SCHEDULE L

CURRENT LIABILITIES AND PROVISIONS

A/c Code	Description	Current year As on	Previous year As on
42.1	Sundry Creditors
42.2	Deposit from:
42.2.1	Contractors
42.2.2	Operators and Others
42.3	Income Received in Advance
42.4	Outstanding Expenses
42.5	Provisions
42.6	Other Liabilities
	Total

SCHEDULE M

CAPITAL WORK IN PROGRESS

					(In Rupees)
A/c Code	Description	Opening Balance as on	Additions during the year	Deductions during the year	Closing Balance as
44.1
44.2
	Total

SCHEDULE N

INVESTMENTS AND DEPOSITS

					(In Rupees)
A/c Code	Description	Opening Balance as on	Additions during the year	Deductions	Closing Balance at cost	As on market value
31.1	Investments
31.2	Deposits
	Total

SCHEDULE O

LOANS AND ADVANCES

A/c Code	Description	Current year As on	Previous year As on
33.1	Advances to Employees:
33.1.1	Chairperson and Members:
33.1.1.1.	For House Building
33.1.1.2.	For Purchase of Conveyance
33.1.1.3.	TA advance
33.1.1.4.	LTC and other advance
33.1.2	Officers:
33.1.2.1.	For House Building
33.1.2.2.	For Purchase of Conveyance
33.1.2.3.	TA advance
33.1.2.4.	LTC and other advance
33.1.3.	Staff:
33.1.3.1	For House Building
33.1.3.2	For Purchase of Conveyance
33.1.3.3	TA advance
33.1.3.4	LTC and other advance
33.2	Advance to Suppliers/Contractors
33.3	Others(specify)
	Total

SCHEDULE P

SUNDRY DEBTORS

A/c Code	Description	Current year As on	Previous year As on
45.1	Secured Debtors
45.2	Unsecured Debtors
45.2.1	Upto six months old
45.2.2	More than six months old:
45.2.2.1	Considered good
45.2.2.2	Considered doubtful
	Total(x)
	Less:
	Provision for Bad and
	Doubtful
	Debts already made
	Add/Subract provision required during the year
	Total (y)
	Total (x-y)

The provision is substracted, Account Code 50 will appear as income in the Income and Expenditure Account.

SCHEDULE Q

CASH AND BANK BALANCES

			(In Rupees)
A/c Code	Description	Current year As on	Previous year As on
36.1	Balance with Schedule Banks:
36.1.1	Current Account
36.1.2	Term deposit Account:
36.1.2.1	Short Term Deposit
36.2	Cash in Hand
	Total

SCHEDULE R

OTHER CURRENT ASSETS

A/c Code	Description	Current year As on	Previous year As on
46.1	Claims Receivable
46.2	Security Deposits
46.3	Prepaid Expenses
46.4	TRAI publication
46.5	Others (Specify)
	total

SCHEDULE S

ACCOUNTS WITH GOVERNMENT

(Please refer to Schedule B)

				(In Rupees)
Opening Balance	Amount due	Amount received		Closing balance
In case in any particular year the amount paid by Government exceeds the sanction, the excess balance in the Accounts with Government will be shown as a liability in the Balance Sheet.
Additional Information
(In Rupees)
Funds received from Government and utilized during the year
Amount Received		Utilisation during the year
Salary	Travelling Allowances	Other Expenses	Fixed Assets		Current Assets
Members	Others	Members	Others

Note.-Current Assets include cash in hand/bank balance/FDR/personal advances to members and other employees, etc.

SCHEDULE T

ACCOUNTING POLICIES AND NOTES TO ACCOUNTS

SIGNIFICANT ACCOUNTING POLICIES

1. Accounts have been prepared on accrual basis.

2. Provision has been made for full amount of doubtful debts

3. In case, excess of expenditure over income exceeds Capital Fund, then the excees maount may be adjusted against other funds (A/c Code 40.2) and/or reserves (A/c Code 41)

Notes of Accounts

Contingent Liabilities

Joint Secretary	Secretary	Member	Chairperson
(Finance and Accounts)


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