Andhra Pradesh Charitable and Hindu Religious Institutions and Endowments Meeting of Board of Trustees Rules, 1987
Last Updated 28th May, 2019 [ap262]
(ii) In case of emergency, the Chairman or the Executive Officer, as the case may be, may convene a meeting on giving shorter notice than that required under sub-rule (i).
(iii) The Chairman or the Executive Officer, as the case may be, shall on requisition in writing by not less than two trustees, convene a meeting of the Trustees, on the day, if any specified in the requisition, provided the requisition reaches him before five clear days of the date specified therein, or on any other day with in five days from the date of receipt of the requisition.5. All papers relating to the agenda shall be made available to the trustees for inspection at the place of the meeting and the time, or before the commencement of the meeting. 6. (i) The quorum for meeting of the trustees shall be Five where the total number of trustees is NINE;
(ii) In other cases, the quorum for the meeting where the number of trustees is SEVEN shall be FOUR and where the number of trustees is FIVE the quorm shall be THREE.}7. Every meeting of the trustees shall be presided over by the Chairman and where the office of the Chairman is vacant or the Chairman is otherwise absent, by a trustee chosen by the members present at the meeting. 8. The questions which may come before any meeting shall be decided by a majority of votes and when the voters are equally divided, the Chairman or the trustee presiding over the meeting, as the case may be, shall have and exercise a second and casting vote. 9. The Executive Officer, if any, of the Charitable or Religious Institutions or Endowment shall always be present at the meeting, produce such accounts, registers or records, cash or other movable properties, as are called for by the trustees or are relevant to the subjects in the agenda.The Executive Officer shall not be entitled to vote. 10. The minutes of the proceedings at each meeting shall be recorded in a book to be kept for that purpose and shall be signed by the Chairman or the Trustee, as the case may be, who presided over such meeting, and also by all the other trustees present at the meeting. The minutes book shall be kept in the office of the institution or endowment and shall be under the custody of the Chairman or in the custody of the Executive Officer, as the case may be. 11. The minutes shall be recorded in Telugu or in English or in the language of the locality, as may be decided upon by the trustees. 12. Within a week from the date of the meeting a copy of the proceedings of such meeting shall be sent to the Commissioner, Regional Joint Commissioner, Deputy Commissioner or Assistant Commissioner in respect of the Institutions under their respective jurisdictions. 13. The Chairman or the Trustee presiding over the meeting, as the case may be, shall maintain order and docorum and the subjects on the agenda shall be taken for consideration in the order in which they appear in the agenda unless it is decided at the meeting that they should be taken up otherwise. 14. All matters relating to the administration of the institutions or endowments shall be decided at the meetings of the trustees. The Chairman or the Executive Officer, as the case may be, shall give effect to the decisions taken at such meetings, subject to the provisions laid down under Section 41. 15. (i) The Chairman or the Executive Officer, as the case may be, may in case of emergency, ascertain the opinion of the trustees by circulation of the records among the trustees and, in case of unanimity of opinion, carry out the decision. If there is difference of opinion among the trustees during such circulation,the matter shall be considered at an emergency meeting convened for that purpose.
(ii) Where an unanimous decision is taken in circulation, it shall be placed before the next meeting of the Trustees for confirmation.
(iii) No resolution of the trust board shall be reconsidered by it.