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The Charitable Endowments (Orissa) Rules, 1956
or095
(a) "the Act" means the Charitable Endowments Act, 1890 (VI of 1890);
(b) "Treasurer" means the Treasurer of Charitable Endowments for Orissa for the time being, appointed under Sub-section (1) of Section 3 of the Act, and includes such other officer as the Treasurer may appoint to discharge any of the functions assigned to him under these rules [with such designation as he may assign ;]
(c) "Form" means a form appended to these rules ;
(d) "State Government" means the Government of the State of Orissa.
3. Previous publication of vesting orders and schemes in cases in which private persons apply for a vesting order or a scheme or modification of a scheme, and in all cases in which it is proposed to depart in any respect from the ascertained wishes or presumable intentions of the founder of an endowment, there shall ordinarily, and unless the State Government otherwise directs, be previous publication of the proposed vesting order or scheme or modification. 4. Mode of previous publication. - (1) Unless the State Government is of opinion that a proposed vesting order of proposed scheme or modification of a scheme may be made or settled without previous publication, it shall publish a draft of the proposed order, scheme of modification or a sufficient abstract thereof, for the information of persons likely to be affected thereby. (2) The publication shall be made in the official Gazette and in such other manner as the State Government may direct. (3) There shall be published, with the draft or abstract, a notice specifying a date on of after which the proposed order, scheme or modification will be taken into consideration by the State Government. (4) The State Government shall consider any objection or suggestion which it may receive from any person with respect to the proposed order, scheme or modification thereof before the date specified in the notice under Sub-rule (3). 5. Costs. - The costs of the previous publication under Rule 4 of any proposed order, scheme or modification of a scheme and any other costs incurred or which may be incurred in the making of the orders or in the settlement of a scheme or modification of a scheme, shall be paid by the applicant for the order, scheme or modification, as the case may be, and, if the State Government so directs, may be paid by him of any money in his possession pertaining to the trust to which his application relates. 6. Securities which may vest in the Treasurer. - No securities for money, except the securities mentioned in Clauses (a), (b), (bb), and (d) of Section 20 of the Indian Trusts Act, 1882 (11 of 1882), shall be vested in the Treasurer. 7. Accounts of trusts consisting of immovable property. - In the case of property vested in the Treasurer other then securities for money, the person acting in the administration of the trust and having, under Sub-section (3) of Section 8 of the Act, the possession, management and control of the property and the application of the income thereof, shall, in books to be kept by him, regularly enter or cause to be entered full and true accounts of all moneys received and paid respectively on, account of the trust, and shall, on the demand of the State Government submit annually to such public servant as the State Government may appoint in this behalf, in such form and at such time as the State Government may prescribe, an abstract of those accounts and such returns as to other matters relating to the administration of trust as the State Government may, from time to time, see fit to require. 8. Fees. - (1) The following are prescribed as the fees to be paid to the State Government in respect of any property vested under the Act In the Treasurer :(i) in the case of property other than securities for money-the actual charges incurred by the Treasurer in the discharge of his functions in respect of the property.
(ii) In the case of securities for money-at the rate of one pie for every rupee of interest collected.
The fee shall be charged on interest by rounding off the amount to the nearest rupee, fractions of a rupee below eight annas being disregarded and eight annas or more being reckoned as one rupee. In calculating the amount of fee payable in each individual transaction, traction of an anna be reckoned as one anna. (2) The Treasurer may deduct any fees payable to the State Government under this rule on account of any endowment from any money in his hands on account of such endowment. If he holds on such moneys the amount shall be claimed from the administrator of the endowment. 9. Vesting orders how filed. - All copies or vesting orders received by the Treasurer shall be tiled together and shall be numbered in consecutive order of their receipt and when a sufficient number have been received, they shall be bound in volumes. A note shall be made on each vesting order or any entries in the registers prescribed under these Jules relating to the property vesting in the Treasurer under the order. 10. Registers of securities. - On the receipt of any securities for money, or on their purchase by himself, the Treasurer shall record their tecelpt in a register in Form 1. He shall also keep a separate account for each endowment in Form 2, in which he shall record all receipts Including any amounts sent for investment, and all disbursements. In the cash account in Part 11 of Form 2 the Treasurer shall record only his ovvrt transactions (such as the payment of the money to the administrators), and not the transactions of the administrators of the endowment fund. 11. Stock Disposal Register. - The Treasurer shall enter all Securities returned or sold by him in a register in Form 3. Returns shall also be entered in Form 2, where the amount returned will be deducted from the capital of the endowment concerned. 12. Custody of securities. - On the issue of a vesting order under Section 4 of the Act in respect of any securities for money, the person authorised under Section 6 of the Act to make the application for such vesting order shall, as soon as practicable forward to the Treasurer the said securities. The Treasurer shall, after recording the receipt of the said securities in the registers kept under Rule 10, take steps, as soon as practicable, to have them converted into stock and keep the stock certificate in his custody. After conversion, entries shall be made in the Treasures' Stock Register in Form 7. A consolidated register showing the securities (e. g., Promissory notes and the stock certificates) in the custody of the Treasurer shall also be maintained in Form 8. 13. Accounting of interest. - The Treasurer on receipt of any interest on securities, shall credit it to his Personal Ledger Account kept in the Cuttack Treasury. Withdrawal from the Personal Ledger Account shall be made by cheques only drawn by the Treasurer. The interest will be distributed to the various ledger account, in the register in Form 2, in which the gross amounts shall be shown, any deductions for fees, etc. being shown as a charge, and the payment of the balance to the Administrators being shown as a disbursement. Payment orders for interest in favour of Administrators residing outside Cuttack shall be by means of Bank Drafts and for those residing in Cuttack by cheques issued by the Treasurer. The entries in the ledger of interest received shall be taken out and agreed annually with the total amount of the interest drawn. 14. Balance Sheet. - The register in Form 1 shall show all securities vested in the Treasurer as such. In order to prove the balance actually bold by the Treasurer in his own hands, a balance sheet in Form 4 shall be made out annually and agreed with the actual securities in the Treasurer's possession. Such agreement shall be certified on the balance sheet. 15. Form of the forwarding Memo, of bank drafts, cheques, issued by the Treasurer. - The forwarding Memo, of bank drafts cheques lo be issued by the Treasurer will be in Form No. 10. 16. Publication of accounts. - A list of all properties vested in the Treasurer and an abstract of the accounts of the interest and the annual agreement of balance shall be published in the official Gazette in June of each year. 17. Register of property other than securities. - The Treasurer shall enter in a register in Form 5 any property other than securities which becomes vested in him and shall record in the same register against the original entry a note of any property of which he is divested. 18. Form of publication of list and abstract. - The list of properties vested in the Treasurer to be published annually under Rufe 15 shall be in Form 6. Part I will relate to properties other than securities. Part If will relate to securities and will also contain the abstract of accounts required by the Act to be published. The Treasurer shall demand and receive acknowledgements of the correctness of the balances when so published, from the administrators of endowment funds or from any one or more of their body who may have been authorised by the administrators to give such acknowledgements. 19. Audit. - Arrangements for the annual audit of the Treasurer's accounts shall be made by the Examiner of Local Accounts, Orissa.Form-1
[See Rule 10]
Register of Securities held under Act VI of 1890
Particulars of Securities received
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Serial No. |
Date of receipt |
Name and brief description of Charitable Endowment |
Form whom received |
No. and date of forwarding letter |
Nature of Securities e.g. Government Securities 3
½ per cent |
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1 |
2 |
3 |
4 |
5 |
6 |
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Distinguishing number of each security |
Nominal value of each security |
Total nominal value of each separate endowment |
Ledger folio |
Remarks |
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7 |
8 |
9 |
10 |
11 |
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Form - 2
[See Rule 10]
Ledger account of securities held under Act VI of 1890
1. Name of endowment................................ 2. Particulars of vesting orders..................... 3. When vested in Treasurer :........................... 4. Names of Administrators.............................. 5. To whom interest is to be sent..............................Part - I Account of Capital
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Serial number in Form 1 |
Particulars (e.g. received or returned) |
Detail of securities (distinguishing number etc.) |
3½ per cent of 1865 |
Guaranteed railway |
Value of each security (separate column for each kind) |
Amount of half-yearly interest |
Date on which interest has been paid on receipt |
Initials of Treasurer or Assistant in charge |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
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Part - II - Cash Receipt
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Date |
Receipt Particulars |
Amount |
Date |
Expenditure Particulars |
Amount |
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1 |
2 |
3 |
4 |
5 |
6 |
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Form - 3
[See Rule 11]
Stock Disposal Register
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Serial No. |
Date of entry |
Name of the fund of trust |
Number of entries in stock register |
Amount disposed of |
How disposed of |
G.O.'s initials |
Official designation of officer |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
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Form-4
[See Rule 14]
Balance sheet of securities held under Act VI of 1890
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Particulars |
3½ per cent loan of 1865 |
(A pair of columns) for each different kind of security filed |
Total |
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No. |
Value |
No. |
Value |
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Opening balance (from last year) Securities received Stock certificate received Grand Total Deduct Sent to the P.D.O. Reserve Bank of India for conversion into stock Balance Deduct Returned or sold Balance Add Sent for conversion out of which stock certificates have not been received Closing Balance |
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Form-5
[See Rule 17]
Register of properties other than securities held under Act VI of 1890
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Particulars of vesting order |
Name of endowment |
Administrators of property |
Property held |
Annual income if known |
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Serial No. |
No. |
Date |
Description |
Value |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
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Title deeds held |
To whom returned |
Authority for return |
Initial of Treasurer or Assistant-in-charge |
Remarks |
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Description |
Date of receipt |
Where deposited |
Date of return |
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9 |
10 |
11 |
12 |
13 |
14 |
15 |
16 |
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Form-6
[See Rule 18]
List and abstract account of property held under Act VI of 1890
Part - I - List of properties other than securities
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Particulars of vesting order |
Name of endowment |
Administrators of property |
Property held |
Annual income if known |
Remarks |
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Serial No. |
Number |
Date |
Description |
Value |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
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Part - II - List and abstract account of securities
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Cash No. |
Name of endowment |
Person in whose behalf held |
Particulars of securities |
Total of securities |
Interest or dividend realised |
Cash Receipt |
Cash Expenditure |
Remarks |
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Other cash receipts |
Total cash receipts |
Payments |
Balance in cash |
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(1) |
(2) |
(3) |
(4) |
(5) |
(6) |
(7) |
(8) |
(9) |
(10) |
(11) |
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*Enter details in columns.
Form -7
[See Rule 12]
Treasurer's stock register of............per cent loan of.............
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No. of case in Form No. |
Serial No. |
Date of entry |
To what fund or trust the investment belongs |
To whom interest is to be remitted |
Amount of investment |
Amount of half-yearly interest |
Pair of Cols. for noting interest payment order |
Remarks |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
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Rs. as. P. |
Rs. as. P. |
Rs. as. P. |
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Form - 8
[See Rule 12]
Register of clean Government promissory notes and stock certificates held by the treasurer of charitable endowments
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Serial No. |
Date of entry |
In conversion of |
Particulars |
(A pair of columns for noting interest for half-year ending) |
Remarks |
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Receipt |
Disposal |
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No. |
Amount |
No. |
Amount |
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Rs. as. P. |
Rs. as. P. |
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Form - 9
[See Rule 15]
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Office of the T.C.E. |
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Office of the Treasurer of Charitable Endowments |
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No.............Dated.....20...... From ............... To The Deputy Treasurer, Sir, I acknowledge receipt of your letter No........ dated......... 19...... together with the Cheque/ Bank Draft bearing No............ dated.............. 20....... for Rs (Rupees......) and ........annas only. Yours faithfully Administrator.... Fund |
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No.......... T.C.E. Dated Cuttack, the ............ 20............ payment of interest on Charitable Endowments. Fund.............................. Administrator..................... Treasury upon which Cheque/Bank Draft issued........... Interest for half-year ending .........Rs.........Cheque/Bank Draft bearing No............ dated.......... Amount of principal Rs....... in...... percent Government Securities of....... Ledger Folio No....... Vol........ Page........ D.T.C. Endowments |
No.......... T.C.E., Dated Cuttack, the........... 20.... To The................ SUBJECT - Payment of interest on Charitable Endowments Sir, Please find enclosed a Cheque/Bank Draft bearing No............. dated...... for Rs........ (Rupees............and annas) in your favour on the State Bank of India Bank/Treasury/Sub-Treasury, being the interest for the half-year ending....... 20 on the investment of Rs.......... in...... per cent Government securities of......... relating to ........ Fund. Please acknowledge receipt, in the attached form. Yours faithfully Deputy Treasurer, Charitable Endowments, Orissa |
Annexure
Rules to govern the transactions of the personal ledger account of the Treasurer, Charitable Endowments, Orissa
(1) The personal ledger account will be at the Cuttack Treasury.
(2) Administrations: The personal ledger account will be administered by the Secretary to Government, Finance Department, in his capacity as the Treasurer, Charitable Endowments, Orissa. He may, subject to the ultimate supervision and control by himself, authorise any officer under his control to exercise any of his functions.
(3) Receipts -The following classes of receipts will be credited to the personal ledger account :
(i) Interest receipts on the securities vested in him; and
(ii) Sale-proceeds of securities vested In him.
(4) All the receipts should be credited into the personal ledger account without delay. No part of the receipts should be directly utilised by the Treasurer, Charitable Endowments for any expenditure.
(5) Payments-The following classes of expenditure will be paid out of the personal ledger account :
(i) Interest due on the corpus of the endowments
(ii) Amounts required for the conversion, or purchase of securities;
(iii) Any other expenditure specifically provided in any scheme of endowment.
(6) Withdrawals should be made only by cheques signed by the Treasurer. They will be current for three months only from the date of their Issue.
(7) The administrators of the charitable endowments in Cuttack city will be paid the amounts due to them from time to time (1) by cheques drawn in their favour on the State Bank at Cuttack, when the amount payable exceeds Rs. IO; and (ii) by cash when the amount does not exceed Rs. 10.
Those outside Cuttack will be paid their dues by means of Reserve Bank Remittance drafts which will be obtained from the State Bank of India at Cuttack.(8) The Treasurer will maintain a cash book in which the receipts and payments relating to the personal ledger account should be entered. The cash book should be closed at the end of each month and the balance verified with that in the personal ledger account with the treasury.
(9) An annual certificate specifying the actual balance on the 31st March in the personal ledger account according to his cash book should be furnished to the Accountant General after comparing it with that shown by the treasury and explaining differences, if any.
(10) All vouchers, etc., relating to the payments referred to in paragraph 5 above should be retained by the Treasurer and produced for audit when required.
(11) The transactions of the personal ledger account are subject to audit by the Examiner of Local Accounts, Orissa.
(12) The Treasurer is responsible to see that the accounts of the various administrators are maintained properly.
