The Orissa Clubs and Philanthropic and Cultural Institutions (Grant-in-aid) Rules, 1962
Published vide Notification No. P. & S. Department (Regulation No. 6206-H-1/55-Lab./ 13.10.1955
Resolution1. Subject - Rules regulating grant-in-aid to Clubs and Philanthropic and Cultural Institutions. Since 1956 grants-in-aid is being given to the clubs located at district and sub-divisional headquarters for effecting improvements to the existing club buildings as well as for purchasing equipment, etc. The State Government have also been giving financial assistance to philanthropic and cultural institutions engaged in nation building activities. The clubs are the recreation, cultural and social centres. Financial assistance is being given to such institutions as without it, it would not be possible for them to thrive and in some cases even to exist. It is, however, not always possible for the Government to accommodate all the demands for such grant and in order to help deserving cases, Government have been pleased to lay the following principles which would henceforward regulate such grant-in-aid.
(A) Grants to clubs
(i) Grants-in-aid shall be given to meet the non-recurring expenditure for work of permanent nature, such as construction, improvement or repair of buildings, electrification, provision of fittings, purchase of books and equipment for the library, construction of playground, equipment, etc.
(ii) No club shall be eligible for grant unless it is a registered institution, located at district or sub-divisional headquarters with a membership of not less than fifty.
(iii) The non recurring grant referred to in item (i) above, will be given to a club, to the extent of 213 of the estimated costs, subject to maximum of Rs. 10,000.
(iv) No club is entitled to receive any further grant within a period of 3 years.
(v) No grant shall be given to club if it has received any financial assistance from any other department of Government during tie previous three years. A certificate to this effect should be furnished along with the application, for such grants.
(vi) No assistance will be given to a club whose assets have been mortgaged or encumbered. A certificate of non-encumbrance should be furnished with the application.
(vii) (a) While applying for the grant the clubs should furnish an audited account of receipts and expenditure of the last two years.
(b) The plan and estimates of the projects duly attested by the Executive Engineer of the division or Sub-divisional Officer, Public Works Department of the sub-division should also be submitted whenever required.
(viii) (a) The grant-in-aid sanctioned by Government shall be spent within a period of one year from the date of its drawal and a utilisation certificate be furnished by the grantee club immediately after the expiry of the target period. It the grantee club, however, consider that the grant cannot be spent within the prescribed period for reasons assigned by it, the club concerned should move Government before the expiry of the due date to extend the period of grant.
(b) The sanctioning authority at his discretion will either issue orders for retention or utilisation of the grant for any further specific period or if he considers that there is no justification for the retention of the amount he may ask the grantee to refund the amount in full or the unspent balance thereof as the case may be, to the Government within a specified time.
(ix) The grant should be utilised only for the purpose to which it has been sanctioned and no division shall be admissible without prior approval of the sanctioning authority.
(x) Government may, at any time, get the accounts of the club, audited or take any other action in order to satisfy itself that the grant has been utilised for the purpose for which it has been given.
(xi) Grants should be made available only on the basis of specific schemes drawn up in sufficient details and duly approved by Government.
(xii) The assets created wholly or substantially out of Government grant will be subject to the condition that the same cannot, without the prior sanction of the Government, be disposed of, encumbered or utilised for purposes other than those for which the grant was sanctioned.
(xiii) Undertakings should be obtained by the sanctioning authorities from the grantee clubs that they (the clubs) agree to be governed by the conditions of the grants, if any, attached thereto, which is the creation or acquisition of permanent or semi-permanent assets. No funds will be released until and unless the conditions attached to the grant have been accepted by the grantee clubs.
(xiv) No money should be drawn in advance of requirement.
(xv) The grantee clubs should-maintain a register in the proforma enclosed of the permanent and semi-permanent assets acquired wholly or substantially out of Government grants and a copy of the register maintained by the grantee clubs should be furnished to the sanctioning authority concerned along with the utilisation certificate referred to in Rule (viii) above.
(xvi) The sanctioning authority should also maintain block accounts in the proforma II enclosed of permanent and semi permanent assets acquired wholly or substantially out of Government grants. This record should be of a permanent nature and should be posted from the copy of the register furnished by the grantee clubs as laid down under Rule (xv) above.
(xvii) The register of assets and the block accounts maintained by the grantee clubs and the sanctioning authorities, respectively should be available for security by audit if and when required.2. The recurring grant which is being given to the Baripada Club to cover the cost of electric energy, consumed by the club, will not be affected by these rules.
(B) Grants to Philanthropic and other Cultural Institutions
(i) The philanthropic and cultural institution engaged in Nation- Building activities as referred to in this resolution covers institution of the type illustrated below :
"National Association of Blind, Saroijni Margaret Cousin Memorial Fund, Committees instituted for celebrating Birth Centenary of National Leaders and persons of outstanding merit like Lokamanya Tilak and Dr. Visweswaraya, etc., Women's Conference and similar other institutions, Regional Branch of Public Administration etc.
(ii) Registered institutions only are eligible for the grant-in-aid.
(iii) No grants should be given to such institutions, which are in receipt of any financial assistance from any department of the State Government.
(iv) The request for grant from any such institution will be considered on merit taking into account the purpose for which the grant is sought.
(v) The maximum of such grants should not exceed Rs. 3,000 to any institution at a time.
(vi) Such institutions which are open to the people without any distinction are only eligible for the grant.
(vii) The grantee shall furnish the utilisation certificate within six months from the date of sanction, if specifically so required by the sanctioning authority.
(viii) The grant shall be utilised for the purpose for whish it has been sanctioned.