Rajasthan State Road Transport Corporation Rules, 1964
Published vide Notification No. F. 2(31) H (B-Gr.1)/60, dated 1-12-64, published in Rajasthan Gazette, Part 4-C, Ordinary, dated 3-12-64.
LEGISLATIVE HISTORY 6
As amended subsequently by the following -
Preliminary1. Short title. - These rules may be called the Rajasthan State Road Transport Corporation Rules, 1964. 2. Definitions. - In these rules, unless the context otherwise re-quires-
(a) "Act" means the Road Transport Corporation Act, 1950 (Central Act 64 of 1950);
(b) "Corporation" means the Rajasthan State Road Transport Corporation established under the Act;
(c) "Schedule" means the Schedule annexed to these rules;
(d) "Section" means a section of the Act.
Constitution of [Board]3. Constitution. - (1) The [Board] shall consist of-
(a) the Chairman to be appointed by the State Government.
[(d) Two representatives of labour from amongst the workers of the [Board] to be nominated by the State Government.](2) The State Government may appointed any of the [Directors] as Vice-Chairman of the [Board] (3) The non-official [Directors] shall be part-time [Directors] 4. Term of office. - The [Directors] other than the official [Directors] shall hold office for a period of three years from the date of their appointment and shall be eligible or reappointment. [5. Emoluments of Chairman and members. -(1) The Chairman, appointed under rule 3(1 )(a) of the said rules, whether whole-time or part-time shall receive such remuneration as the State Government may fix from time to time: Provided that where the official part-time Chairman draws his full salary from the consolidated fund of the State, the State Government shall be re-imbursed in respect of the Chairman’s services as may be fixed by it from time to time. (2) The non-official [Directors] shall hold their offices in an honorary capacity. (3) All official [Director] appointed as a whole-time [Director] shall be entitled to such salary and such other allowances as may be specified by the State Government or the Central Government, as the case may be, official [Directors] who are part-time [Directors] shall not be eligible to any allowance except as provided in rule 6.] 6. Traveling daily and conveyance allowances. - [(1) All non-official [Directors] shall be eligible to draw traveling allowance and daily allowance at the following rates:-] Journey by Rail/Bus. - Air conditioned Class where available or ordinary I class or actual Bus fare plus incidental charges @ 4 paisa per Km., limited to Rs. 15/- for every period 24 hours, or fraction thereof spent on actual travel by rail or bus. Journey by air. - Actual Air fare, plus incidental charges @ 20% of fare limited to Rs. 15/-. Journey by Road in car owned, hired or borrowed by Director. -  paisa per Km. Daily Allowance for the day of meeting of the Board or of a Committee. - Rs. 15/- if stay is arranged in Government Circuit House or Dak Bungalow at concessional rates admissible to Government Officials on duty. Rs. 30/- in other cases in Jaipur. Same as admissible to the highest category of Corporation employee in other places.
(iii) Sitting fee for every day of meeting of Board or of a Committee. - [Rs. 50/-](2) The official [Directors] shall be eligible to draw such traveling and daily allowance as may be admissible to them under the rules governing such [Directors] and whenever necessary such official [Directors] may travel by Air: Provided that such official [Directors] while presenting their claims for traveling allowance under these Rules shall record specifically the reasons for journey by Air against each claim: Provided further that such official [Directors] shall be eligible to draw traveling allowance under these Rules only when they travel for attending the meetings of the [Board]. (3) An official [Director] including the Chairman shall also be eligible to draw a conveyance allowance at the rate of [Rs. 25/- ] for each day on which he attends a meeting of the [Board] or of a Committee appointed by it under section 12 or for journey performed on duty as a [Directors] of the [Board or a member] of such Committee: [Provided that such official [Director]:-
(a) has his official headquarters at the place where such meeting is held or duty is performed;
(b) has not made use of any of the vehicle belonging to the Corporation free of charge for such purpose; and
(c) is not in receipt of any other conveyance allowance.](4) [Every Official [Director] claiming conveyance allowance under sub-rule (4) shall certify in terms of clauses (a), (b) and (c) of the proviso to said sub-rule and every non-official [Director] shall certify in terms of clauses (a) and (b) of the said proviso.] (5) A bill for a traveling allowance, daily allowance or conveyance allowance, as the case may be, claimed under this rule shall be countersigned, when such allowance is claimed by-
(a) the Chairman, by the Chairman himself;
(b) by a non-official [Director] by the Chairman and[Board] or of a Committee appointed by it at the same place is four days or less, a member [x x] may, if he so desires, remain at the place, in which case he shall, notwithstanding anything contained in sub-rules (1) and (2) be also entitled to draw a daily allowance at the rate admissible to him but not exceeding the amount of [Traveling Allowance (excluding halting Allowance)] that would have been admissible had he undertaken the journey to his headquarters and back to the place of the meeting. [(6) The representatives of labour from amongst the workers of the Corporation nominated by the State Government under clause (d) of sub-rule (1) of rule 3 of these rules, shall be entitled to draw traveling daily and conveyance allowances admissible to them in their official capacity as employees of the Corporation.] 7. Use of staff car by the Chairman. - The Corporation may provide a staff car for the use of the Chairman in the discharge of his duties under this Act; and where the Chairman use Staff car any [official] journey, no mileage allowance shall be admissible to him in respect of such journey, but he shall be entitled to draw daily allowance admissible to him under rule 6. 8. Use of staff car by directors. - (1) The Corporation may also provide a staff cars for the use of the [Director] other than Chairman in the discharge of their duties as [Director] under the Act. (2) A non-official [Director] ordinarily or carrying on business outside the place where a meeting of the [Board] is held may, for the purpose of attending such meeting, use a Staff car within the municipal limits or a distance of five miles from the place where such meeting is held, whichever is greater: Provided that for each day on which the staff car is used by a [Director] a deduction of Rs. 5/- be made from the daily allowance or incidental expenses admissible to him for such day. (3) A [Director] may use a Staff car for his inspection tours, for business of the Corporation outside the place where he ordinarily resides or carries on business or for performing any other duties connected with the work of the Corporation: Provided that when a [Director] uses the Staff car for any such purposes, no mileage allowance shall be admissible to him in respect of the journey; but he shall be entitled to draw daily allowance admissible to him under rule 6. 9. Traveling allowances may be drawn in advance. - The Corporation may, at the request of any [Director] grant him an advance against the traveling allowance to which he may be entitled under rule 6 for a journey to be under-taken by him. Such advance shall not exceed the estimated amount of the traveling allowance admissible to such [Director] for the journey, and shall be recovered in full on submission of the [Director] traveling allowance bills. [T.A. bills shall be submitted by the [Director] within a month. No second advance shall be admissible, if any advance drawn earlier is outstanding.] 10. Travel by air. - The Chairman at his discretion and the other [Director] with the previous permission of the Chairman travel by air in the discharge of their duties under the Act. 11. Temporary vacancies. - All casual vacancies among the [Director] shall.be filled up as soon as conveniently may be in the manner provided in rules the State Government, provided that vacancies among the [Director] representing the Central Government shall be filled up by the Central Government. The person appointed to fill a casual vacancy shall hold office so long as the [Director] [in whose place] he is appointed would have held it if the vacancy had not occurred. 12. Quorum. - The number of [Directors] necessary to constitute a quorum at the meeting of the [Board] shall be three including the Chairman.
Associated Persons13. Remuneration of persons associated with [Board]. - (1) A person temporarily associated with the [Board] or any of its committee (hereinafter in this rule referred to as an "associated person") may be so associated in an honorary capacity, or on payment of remuneration. (2) When an associated person works on remuneration, he shall be entitled to draw such remuneration as may be determined by the [Board] with the prior approval of Government, not exceeding Rs. 1000/- per mensem or Rs. 50/- per diem and to the allowance prescribed under sub-rule (3). (3) Such associated person shall be entitled -
(a) If he is in the service of the Government of India or the Government of a State or a Statutory Corporation to such traveling and daily allowance as may be admissible to him under the rules governing him as a servant of the appropriate Government or such Corporation:Provided that he shall not draw traveling or daily allowance admissible under these rules, if for the same Journey or halt he has drawn traveling or daily allowance from the Government Treasury or the funds of the Corporation in any other capacity;
(c) to such conveyance allowance as is admissible to non-official [Director] under rule 6.
Appointments of Government Officers of the Corporation[14. Appointment and conditions of service of the Managing director and the Chief Accounts Office-cum Financial Adviser. - The appointment of the Managing Director, the Chief Accounts Officer-cum-Financial Adviser or the Chief Accounts Officer and the Financial Adviser of the Corporation shall be made by the State Government on such conditions as may be specified by it.] 15. Deputation of Government Servants to the Corporation. - Where a Government servant is appointed on deputation, the terms of his deputation shall be laid down by Government and the Corporation shall pay, in respect of such Government Servants, for the period of deputation to Government, leave and pension contribution at such rate as are payable according to rules of Government.
Obsolete Store Articles15A. Procedure to Declare stores obsolete. - (1) After the close of a financial year, the Head of the Stores & Purchase Department, within one month shall circulate a list of parts not issued/moved from the rates for the last three years showing quantities to the General Manager (Production) (Operation), Works Managers of Central Workshops and the Divisional Mechanical Engineers, the so called users of the parts. These Officers shall furnish a report about the possibilities of utilization of such parts immediately or in near future latest by the 15th May. (2) On receipt of the report, the parts shown as non-usable shall be declared obsolete by the 30th June for disposal.
Financial Structure16. Rajasthan State Road Corporation fund. - (1) The Corporation shall have a fund called the Rajasthan State Road Transport Corporation Fund. [(2) The monies belonging to the said fund may be deposited in any of the following manners; namely:-
(a) With the Government of Rajasthan as interest bearing deposits.
(b) With the Government of Rajasthan in personal deposit account with the Treasuries and Sub-treasuries.
(c) With the State Bank of India and in it’s subsidiary Banks.
(d) With any Schedule Bank.
(e) With any General Co-operative Bank.
(f) Post Office Saving Bank Account.]17. Third party liability fund. - There shall be established and maintained by the Corporation a Fund to be called the Third party Liability Fund into which shall be paid every year from out of the revenues of the Corporation such sum as may be directed by the State Government from time to time for meeting any liability, arising out of the use of any vehicle of the Corporation, which the Corporation or any person in the employment of the Corporation may incur to third parties. [Such fund shall be kept with the State Government]. 18. Form of Budget. - (1) The budget estimate of the corporation shall be in such number of parts and in such forms as the State Government, may in consultation with the [Board]. (2) The Budget estimates shall give the anticipated receipts and expenditure for the financial year to which it pertains under the Major, Minor sub and detailed Heads of Account as may be specified by the Government separately. They should also clearly indicate the extent to which amounts from any of the Funds with the Corporation are proposed to be appropriated towards expenditure during the course of the year. 19. Procedure for forwarding Budget to the State Government. -(1) The Budget estimates for any year shall be laid before the [Board] on or before the 1st day of December of the previous year and after it is approved by the [Board] shall be forwarded to the State Government, for approved on or before the 15th December. The State Government shall approve of the Budget before the 15th January after making such amendments and alterations as it considers necessary. (2) The Budget thus amended or altered and approved shall constitute the Budget of the [Board] for the ensuring financial year and shall be issued under the seal of the [Board] and signed by the OFficer or Officers of the [Board] duly authorised in this behalf. Authenticated copies of the Budget shall be forwarded to the Central and State Government and the Accountant General. Rajasthan, on or before the 31st January. 20. Contingency fund. - There shall be established a Contingency Fund in the nature of an imprest entitled the Contingency Fund of the Corporation into which shall be paid from and out of the Rajasthan State Road Transport Corporation Fund a sum of three lakhs of rupees. The Contingency Fund so established shall be held on behalf of the Corporation by the [Managing Director] and no advance shall be made out of such Fund except for the purpose of meeting unforeseen expenditure pending authorisation of such expenditure by the State Government to which a report detailing the expenditure withdrawn from the Fund and the nature of emergency which necessitated such expenditure shall be sent by the Corporation as soon as possible after incurring such expenditure. [The amount of the Contingency Fund shall be kept under the major head Part III-Deposits under various funds etc. and the amount shall remain with the Corporation.] 21. Unanticipated expenditure. - If during the course of a year, it becomes necessary' to incur expenditure over and above the provision made in the Budget, it should immediately forward to the State Government the details of the proposed expenditure alongwith the manner in which it is proposed to meet the additional expenditure. The State Government, shall either approve the proposed expenditure after making such modifications as it considers necessary, or reject it. A copy of the order of the State Government on every such request shall be communicated to the Corporation and to the Accountant General.
Chapter VII22. The form and manner of Maintenance of accounts of Corporation. - The receipts and expenditure of the Corporation classified under the various major, minor and subordinate heads of account prescribed in Schedule shall be booked under such further detailed heads of accounts as the Corporation may deem necessary for purposes of information and control. 23. Major Heads of accounts. - The following shall be the major heads of accounts, namely:-
D-Funds, Deposits and Advances.24. Capital Expenditure. - Capital Expenditure shall represent all Expenditure incurred in acquiring assets for the purpose of earning the income, or increasing the earning capacity, of the Corporation and includes charges in creating and bringing the assets into beneficial use. 25. Major Head 'Capital Receipts'. - The major head and 'Capital Receipts’ shall record all contributions towards capital received from the State Government and the Central Government or amounts borrowed under section 26 of the Act. 26. Revenue Expenditure. - Revenue Expenditure shall represent all Expenditure incurred from the Revenue of the Corporation for the operation of the bus services, running of the new workshops and maintenance of the old ones, petty works and repairs etc. [x x x] 27. Major Head Revenue and minor heads under it. - (1) Major Head ’Revenue’ shall cover the recurring transactions and shall be divided into the following three minor heads subject to such modifications and additions as the Corporation may think fit, namely:-
(a) Passenger Bus Service:
(c) [Other Revenues](2) The Corporation shall communicate forthwith to the State Government for its approval and modifications or additions made by the Corporation in the nomenclature or order of the minor heads referred to in sub-rule (1) above. 28. Recording debits and credits under funds. - Debits and Credits pertaining to the various Funds shall be recorded separately under suitable minor heads under each Fund. Similarly, transactions pertaining to under group of Deposits and advances shall be recorded under suitable minor heads. 29. Mode of payment. - All payments from the Rajasthan State Road Transport Corporation Fund shall be made through cheques issued by such officer as may be authorised by the [Board] provided the payments amounting to less than rupees twenty may be made in cash. 30. Procedure for payment. - [Subject to such limitations as may be laid down by the [Board] all payments shall be made after pre-audit: Provided that the Chief Accounts Officer in emergent cases and where the loss is anticipated to the Corporation, may make payments before audit. In such cases, vouchers shall be sent [ x x x ] for carrying out post-audit, and monthly statement of such payments made together with reasons [therefor] shall be substituted to the [Board] for approval: Provided that the Chief Accounts Officer in emergent cases and where the loss is anticipated to the Corporation, may make payments before audit. In such cases, vouchers shall be sent [ x x x ] for carrying out post-audit, and monthly statement of such payments made together with reasons [therefor] shall be submitted to the [Board] for approval: Provided further that pre-audit shall not be necessary in case of payments made out of permanent advance.] 31. Principal Book of account. - The principal books of accounts shall consist of the ledger, the journal and the cash book. These shall be maintained in accordance with such instruction as may be issued from time to time by the Chief Accounts Officer. 32. Subsidiary Registers. - Besides, these principal books, such subsidiary registers may be prescribed by the Chief Accounts Officer shall be maintained to record the receipt and expenditure in detail and to keep a proper detailed account of all assets stores, raw materials, spare parts, investment, advances, deposits etc. and also to watch the clearance of suspense transaction. These subsidiary registers shall be reconciled monthly with the cash book and the ledger. 33. Investment of surplus money. - (1) Any money lying at the credit of the Corporation not immediately required by it for the purpose of the business of the Corporation may be invested or deposited by the Corporation with such Banks and as up to such limits in respect of each Bank as may be specified by the State Government or invested in securities authorised by the Indian Trust Act, 1882. (2) The cash balances of Depreciation, Reserve and other Funds which are not immediately required for distursement may similarly be invested. 34. Physical verification of assets. - A physical verification of all the assets of the Corporation, both movable ad immovable, shall be made at least once in a year by officers of the Corporation specially authorised in this behalf, who are not custodians thereof. The results of verifications indicating shortages or excesses or both shall be recorded in writing and the orders of the [Board] or any officer authorised in this behalf shall be obtained thereon and action shall be taken in accordance with these orders. 35. Annual accounts. - The annual accounts for each financial year showing the financial results of the undertaking, shall be drawn up within six months from the close of the financial year provided that on the application of the Corporation, the State Government may, in consultation with the Accountant General Rajasthan, extend the time for drawing up any such accounts by such period as it may deem necessary. These accounts shall take into account all liabilities for the year incurred but not liquidated as also all expenditure incurred in the year in advance of the period to which it pertains. The annual Accounts shall consist of such statements as the State Government may specify. 36. Internal Audits. - The accounts of the Corporation shall be subject to internal (departmental) concurrent audit supplemented by inspection of initial records.
Statistics37. Statistical Returns and Reports. - (1) A report called the Operational Review shall be submitted to the State Government each month containing details of statistical returns and other information relating to the operation and other general progress of the undertaking. (2) (i) The Operation Review shall contain details relating to-
(a) the analysis of operation;
(b) the vehicle position;
(c) the revenue analysis;
[(d) The cost analysis on major items including fuel consumption, Staff consumable stores, departmental kilometers, estimated operational surplus or deficit in terms of actual value and in paise per effective kilometer.]
(ii) The operational Review may consist of statistical statement in such forms and such other statements as the State Government may from time to time specify.