The Rules for the Payment of Grant-in-Aid to the Western Rajasthan Border Development Samiti, Jaisalmer 1972
(a) "Director" means the Director of Primary and Secondary Education.
(b) "Government" means the Government of State of Rajasthan.
(c) "Samiti" means the Western Rajasthan Border Development Samiti, Jaisalmer.3. Eligibility. - The Samiti shall be eligible for the following kinds of grants which may be paid at the discretion of the sanctioning authority:-
(i) Recurring or maintenance grant.
(ii) Non-recurring grant towards equipments/buildings etc.4. Scale of grant.- The Government may sanction grant @ 750/- per border per annum. This shall include all boarding and lodging charges for the inmates as also expenditure on clothes etc. 5. Conditions of Grant. - No grant shall be made to the Samiti unless it agrees to comply with conditions hereinafter laid down:-
(1) Every year by 30th September, the management shall furnish certificate with regard to actual number of Hostlers in the various Hostels.
(2) The maximum grant admissible shall be Rs. 750/- per head per annum (for 12 months) subject to (1) this amount not exceeding 90% of the approved expenditure.
(3) The grant shall usually be released in three instalments of Rs. 250/- per head in April, September and January. Last instalment shall be released only after the audited accounts and auditors' report is furnished.
(4) The audited accounts and a short report of activities through Inspector of Schools concerned shall be furnished by January every year.
(5) Alongwith audited accounts, details of staff enjoyed with pay scales etc. shall also be furnished.
(6) The records and accounts of the institution shall be open to inspection and audit by persons authorised by Government or the Education Department or the Accountant General.
(7) Admissions and all facilities provided by the institutions shall be available to every section of people without any distinction of caste or creed.
(8) The institution shall not be run for the profit of any individual and its Governing Body/Council or Management is such as can be trusted to utilise its assets for the furtherance of the object of the institution.
(9) The Samiti shall supply to the Education Department a list of all its assets, the income of which is utilised for its expenditure.
(10) The Samiti shall, unless specially exempted by Government, invest its endowment in trust stock or place them n deposit in the State Bank of India, the Post Office Savings Bank or any Scheduled Bank or one Bank recognised by the State Government. All moneys realised including contributions, endowment and donations received for the Samiti, its reserved funds, sums earmarked for building operations or other capital purpose and grant-in-aid shall constitute the Samiti Funds, which shall be placed in the State Bank of India, the Post Office Savings Bank or any other Scheduled Bank or State recognised Bank. No money shall be kept out of the Samiti Fund. Withdrawals from the Samiti Fund shall be made only by a person who is duly authorised by the Governing Body or the Managing Committee to operate the Fund, and only for the purpose of incurring expenditure for the maintenance or improvement of the Samiti.
(11) The Samiti shall promptly comply with all the instructions issued by the Education Department for the proper running of the Samiti.
(12) The grant-in-aid shall be utilised for the same purpose for which the same is sanctioned.
(13) The unutilised balance shall be surrendered to the Department/Government before the close of the financial year.6. Application for Grant-in-Aid. - Applications for grant-in-aid or special grant for any financial year must be made on the prescribed form by the August of the year. Such application shall be accompanied by the following:- "A declaration from the person authorised by the management of the Samiti for which the grant-in-aid is demanded that it has assets worth atleast three times of the amount of annual expenditure and that such assets (list to be annexed) are free of all encumbrances and do not include assets created or added out of the grant-in-aid received and that the income of such assets supplemented by grant-in-aid will be adequate to enable the management to carry on the Samiti efficiently" 7. Reduction, withdrawal, withholding etc. of the grant. - The grant-in-aid shall be liable to be withhold, reduced or withdrawn at the discretion of the sanctioning authority if in its opinion the Samiti has failed to satisfy any of the conditions enumerated in these rules but before any such action is taken under this rule, the management shall be informed and also be given an opportunity of showing cause against the charges levelled and action proposed to be taken against it. 8. Alienation of the property. - The Samiti shall not transfer any property to any person, institutions or body without the concurrence of the Department/Government as the case may be, except the disposal of unserviceable articles. 9. Maintenance of Registers etc. - All materials purchased from time to time out of the funds of the Samiti shall be entered in a Stock Register. The head of the Samiti shall be responsible for the proper custody thereof. All the bills received for payments shall bear the following certificate:- "The quantity of articles received is good, quantity correct and according to the specification, rate is not more than those prevailing in the market and entered in Stock Register at page No. ...." 10. Purchase by tenders. - All purchases costing more than Rs.250/- shall be made after calling for tenders from the manufacturers, suppliers and contractors. As far as possible, lowest tender shall be accepted unless for any special reasons to be recorded in writing the management decides otherwise. 11. Power of the Government to grant exemption from the provisions of these rules. - The Government may in special cases grant the Samiti exemption from one or more of the conditions contained in these Rules.